ADMINISTRATIVE ASSISTANT

Reporting to the Director of Operations, the incumbent will be responsible for ensuring the execution and follow-up of all administrative tasks associated with construction projects. He/she will be required to act as an effective intermediary between the various internal (project managers, foremen, etc.) and external (customers, subcontractors, etc.) stakeholders.

More specifically, the administrative assistant will :

• Learn and execute the company's administrative procedures during work execution; most in French.
• Complete pre-established administrative forms and follow up on project administration;
• Open projects within our various work systems;
• Carry out telephone follow-ups required for the position's tasks;
• Maintain project and customer rosters and make any necessary changes;
• Update and maintain our various tools and work systems;
• Ensure follow-up and compliance of accounts payable and receivable;
• Enter all necessary information into accounting systems;
• Make payments to suppliers;
• Follow up on contract releases and terminations;
• Develop and maintain a professional relationship with all stakeholders;
• Be an ambassador for the RIOUX brand and all its divisions;
• All other related tasks.

 

Your experience and skills include :

• DEP in secretarial, accounting or equivalent training;
• Minimum 5 years' experience in a similar position;
• Knowledge of the construction industry (an asset);
• Ability to work on several projects at once;
• Professional attitude and behavior (autonomy, integrity and confidence);
• Sense of organization and initiative;
• Ability to manage stress, adapt and make decisions;
• Ability to work to relatively tight deadlines;
• Ability to communicate (written and oral) in French and English (an asset);
• Proficiency in the Office 365 Suite.

 

What's in it for you :

• Employee benefits card offering rates at our hotels and other group benefits;
• RRSP with employer participation;
• Scholarships and continuing education;
• Flexibility and autonomy;
• Access to a gym free of charge;
• Access to an entertainment room (video games, ping pong, billiards, etc.).
• And much more...

 

Employment conditions :

Full-time work (40 hours per week), Monday to Friday.

Salary according to experience and skills.

Workplace : Matane head office.

Our commitment to diversity and inclusion : 

We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.

• Must be eligible to work in Canada

Start date :

To be agreed.