ADMINISTRATIVE ASSISTANT

Reporting to the Director of Operations, the Administrative Assistant will be responsible for ensuring the execution and follow-up of all administrative tasks related to construction projects. He/She will act as an effective intermediary between various internal stakeholders (project managers, foremen, etc.) and external stakeholders (clients, subcontractors, etc.).

More specifically, the Administrative Assistant will be expected to:

• Learn and carry out the company’s administrative procedures during project execution;

• Complete pre-established administrative forms and ensure project follow-up;

• Open projects within our various work systems;

• Make the required follow-up phone calls related to the position’s tasks;

• Keep project and client records up to date and make necessary modifications;

• Update and maintain our different tools and work systems;

• Ensure the monitoring and compliance of accounts payable and receivable;

• Enter all required information into the accounting systems;

• Process supplier payments;

• Follow up on waivers and contract notices;

• Develop and maintain professional relationships with all stakeholders;

• Be an ambassador of the RIOUX brand and all its divisions;

• Perform any other related tasks.

Your experience and skills include:

• Diploma of Vocational Studies (DVS) in secretarial studies, accounting, or equivalent training;

• Minimum of 2 years’ experience in a similar role;

• Knowledge of the construction industry (an asset);

• Ability to work on multiple projects simultaneously;

• Professional attitude and behavior (autonomy, integrity, and confidence);

• Strong organizational and initiative skills;

• Ability to manage stress, adapt, and make decisions;

• Strong communication skills (written and oral) in French and English (an asset);

• Proficiency with Microsoft Office 365.

What’s in it for you:

• Employee benefits card offering discounts in our hotels and other group advantages;

• RRSP with employer contributions;

• Rioux online store;

• Scholarships and continuing education opportunities;

• Flexibility and autonomy;

• Free access to a gym;

• And much more…

Employment conditions:

• Full-time position (40 hours/week), Monday to Friday.

• Salary based on experience and skills.

• Workplace: Matane head office.

Our commitment to diversity and inclusion:
We are an inclusive company, and our ambition is to attract, recruit, and promote diverse talent.

Must be eligible to work in Canada.

Start date: To be determined.